تطرح شركة إيتقان إنتجريتد هيلثكير إي.آي.إتش وظيفة جديدة بمسمى سكرتير تنفيذي في مدينة الرياض. الوظيفة متاحة بنظام دوام كامل (دوام صباحي)، وهي فرصة رائعة للمهتمين بالعمل في منطقة الرياض.
عن الوظيفة
## Job Description
The Executive Operations Coordinator is responsible for providing comprehensive operational and administrative support to the Executive Office, ensuring that executive priorities are effectively planned, coordinated, executed, and monitored. The role serves as a central point of coordination between executive leadership and various departments, facilitating communication, tracking strategic initiatives, and ensuring timely follow-up on key decisions and action items.
The position encompasses executive support, project coordination, documentation management, governance, performance reporting, and cross-functional collaboration. The Executive Operations Coordinator is expected to maintain organized records, prepare executive reports and presentations, manage meeting documentation, coordinate organizational initiatives, and support leadership in achieving strategic and operational objectives while maintaining the highest standards of professionalism, confidentiality, and operational excellence.
أبرز المهام الوظيفية
Key Duties and Responsibilities
Executive Support
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Manage the executive calendar, appointments, meetings, travel arrangements, and daily priorities.
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Prepare meeting agendas, presentations, reports, briefing materials, and executive correspondence.
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Record accurate meeting minutes and distribute them promptly.
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Monitor and follow up on executive action items to ensure timely completion.
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Maintain confidential executive records and sensitive information.
Operations & Project Coordination
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Coordinate strategic initiatives and cross-functional projects across departments.
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Track project plans, milestones, deadlines, and deliverables.
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Follow up with department heads and project owners to ensure timely execution of assigned tasks.
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Identify potential risks or delays and escalate issues when necessary.
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Support the implementation of organizational improvement initiatives.
Documentation & Governance
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Maintain an organized digital document management system.
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Develop, update, and manage templates, policies, Standard Operating Procedures (SOPs), and operational documentation.
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Ensure proper document control, version management, and compliance with documentation standards.
Reporting & Performance Management
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Maintain executive dashboards and Key Performance Indicator (KPI) trackers.
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Prepare weekly, monthly, quarterly, and ad hoc executive reports.
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Collect, analyze, and present operational data to support executive decision-making.
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Monitor progress against organizational objectives and report exceptions.
Cross-Functional Coordination
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Serve as the primary liaison between Executive Management and Shared Services (HR, Finance, Legal, IT, Marketing) as well as operational departments.
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Coordinate meetings and facilitate communication among internal stakeholders.
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Ensure alignment and timely execution of cross-departmental initiatives.
Administrative Excellence
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Organize executive meetings, leadership workshops, and company events.
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Manage executive files, records, and confidential documentation.
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Support office administration related to the Executive Office.
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Perform any other duties or responsibilities assigned by the Chief Executive Officer or Managing Director.
المؤهلات والشهادات المطلوبة
التخصصات المطلوبة:
- البكالوريوس في الموارد البشرية
- البكالوريوس في إدارة الأعمال
- البكالوريوس في نظم المعلومات الإدارية
- البكالوريوس في التسويق
- البكالوريوس في السكرتارية التنفيذية
الشهادات المهنية:
- Microsoft Certified System Engineer (MCSE 2003)
- Microsoft Office Specialist (MOS)
- California Certification( SPHR-CA)
- إدخال البيانات ومعالجة النصوص
- تحليل الأعمال الاحترافية PMI -PBA
تفاصيل وشروط الوظيفة
- الخبرة: 4 سنوات فأكثر
- الجنس: ذكور و اناث
- الراتب المتوقع: يبدأ من 12000 ريال
- نمط العمل: دوام كامل
- ساعات العمل: صباحي
- موقع العمل: الرياض – منطقة الرياض